Planning Group Information Page
This page includes information for the
conference planning group including planning group members and contact
information, speaker contact information, subject matter expert contact
information, and a list of tasks to be
completed.Planning Group Members
Ahmed Abdel-Rahim,
ahmed@uidaho.edu
Michael Blankenship,
mblanken@boisestate.edu
Dave Ekern, dekern@itd.idaho.gov
Joe Haynes, jhaynes@lhtac.org
Karen Kelsch,
kkelsch@boisestate.edu
Michael Kyte, mkyte@uidaho.edu
Lance Johnson,
ljohnson@itd.idaho.gov
Steve Jones, stephen.jones@isp.idaho.gov
Judy LaLonde, judyb@uidaho.edu
Greg Laragan,
glaragan@itd.state.id.us
Doug Moore, drmoore@uidaho.edu
Steve Moreno,
stephen.a.moreno@fhwa.dot.gov
Gwen Smith, Gwen.Smith@itd.idaho.gov
Mark Strait, mark.strait@itd.idaho.gov
Jeff Stratten,
jstratte@itd.idaho.gove
Renee Sigel, renee.sigel@fhwa.dot.gov
Speaker Contact Information
Chuck Winder, Chair, Idaho Transportation Board,
chuck@winderco.com
Tony Kane, Director, Engineering & Technical Service, AASHTO,
AKane@aashto.org
Rich Cunard, Transportation Research Board,
RCunard@nas.edu
Brian McLaughlin, Associate Administrator, National Highway Traffic
Safety Administrator,
brian.mclaughlin@nhtsa.dot.gov
Rudy Umbs, Traffic Safety Engineer, Federal Highway Administration,
rudolph.umbs@fhwa.dot.gov
Dave Ekern, Director, Idaho Transportation Department,
dekern@itd.idaho.gov
Kathy Swanson, Director, Office of Highway Safety,
Minnesota Department of Public Safety,
Kathryn.swanson@state.mn.us
Subject Matter Expert Contact Information
Rudy Umbs, FHWA,
rudolph.umbs@fhwa.dot.gov
Ed Pemble, ITD, Division of Motor Vehicles,
ed.pemble@itd.idaho.gov
Dave Carlson, American Automobile Association,
dave.carlson@aaaidaho.com
John Moffat, National Highway Traffic Safety Administration,
john.moffat@nhtsa.dot.gov
Dia Gainor, Idaho Department of Health and Welfare,
gainord@idhw.state.id.us
Mark McNeese-Idaho Transportation Department, bicycle coordinator,
mark.mcneese@itd.idaho.gov
Ron Shepard, Boise State University, motorcycles,
ronaldshepard@boisestate.edu
Joe Peagler, Idaho Transportation Department, rail crossings,
joe.peagler@itd.idaho.gov
Dolores Macias, Federal Motor Carrier Safety
Administration,
dolores.macias@fmcsa.dot.gov
Tasks To Be Completed
The table below lists tasks that need to be completed in preparation
for the conference. Please send email to
mkyte@uidaho.edu with corrections
or additions to this list.
Subcommittee
|
Tasks (Responsibility)
|
Status
|
Facility, Catering
Chair: Mike Blankenship
Members
Karen Kelsch
|
Establish budget for facility use and catering. (Blankenship)
|
Done.
|
Meet with catering manager and chef. (Blankenship)
|
|
Develop menu. (Blankenship)
|
|
Determine headcount deadline. (Blankenship)
|
|
Report budget, menu at Oct. 4 meeting. (Blankenship)
|
Done.
|
Establish seating arrangements for rooms. (Blankenship)
|
Done.
|
|
Identify equipment needs (tables, chairs).
(Blankenship) |
|
|
Recruit volunteers
for registration process. (Blankenship) |
|
Registration
Chair: Michael Kyte
Members
Judy LaLonde
Mike Blankenship
|
Produce registration lists daily. (LaLonde)
|
Ongoing.
|
Print nametags. (Blankenship)
|
|
|
Prepare workshop assignments (Kyte) |
|
Weekly emails to conference registrants. (Kyte)
- October 3: Hotel information, link to web
site information, special needs requests, Boise convention
bureau information.
- October 10: Biographies of keynote
speakers, summary of conference objectives and expected
outcomes.
- October 17: Final reminder to attend,
with parking information.
|
October 3 email completed. |
Speakers/Program
Chair: Michael Kyte
Members
Judy LaLonde
|
Continue to secure/maintain commitment of speakers. (Kyte)
|
Phone contact during week of October 3rd.
|
Identify AV needs and relay info to AV committee chair. (Kyte)
|
Email note to speakers with conference details and
AV requests by October 10th.
|
Prepare draft program by October 5th for planning committee review. (LaLonde)
|
In progress.
|
Print program and deliver to Boise State by
October 10th for insertion in notebooks. (LaLonde)
|
|
Prepare final version of crash/safety statistics report by October 7th. (Strait)
|
Done. |
Print crash/safety statistics report
by October 10th. (Strait)
|
Done. |
Delivery reports to BSU for insertion in notebooks by October 10th. (Strait)
|
Done. |
Calling
Chair: Lance Johnson
Members
|
Identify dates to begin calling key participants
|
Completed.
|
Get latest registration information to eliminate those who have already committed. (Johnson)
|
In progress.
|
Monitor results through registrations. (Johnson)
|
In progress.
|
Transportation
Chair: Lance Johnson
Members
|
Coordinate transportation for speakers with transportation committee chair.
(Johnson)
|
|
Identify participants needing transportation through conference e-mails. (Johnson)
|
|
Secure appropriate vehicles. (Johnson)
|
|
Identify drivers. (Johnson)
|
|
Develop transportation schedules. (Johnson)
|
|
Facilitation
Chair: Gwen Smith
Members
Michael Kyte
|
Coordinate facilitator’s meeting on October 4th. (Smith)
|
|
|
Develop facilitation plan for workshop. (Smith) |
|
Continue necessary coordination through conference. (Smith)
|
|
Signage
Chair: Jeff Stratten
Members
Darla Christiansen
|
Identify signage needs. (Stratten)
|
|
Develop backdrop for main conference room. (Stratten)
|
|
Determine how to display, hang signs. (Stratten)
|
|
Deliver sign requirements to ITD printing staff. (Stratten)
|
|
Media
Chair: Jeff Stratten
Members
Public Affairs Staff
|
Identify speakers, themes, location for press conference
|
|
Write press releases and distribute statewide
|
|
Draft Report
Chair: Lance Johnson
Members:
Mark Strait
Greg Laragan
Michael Kyte
Steve Moreno
Joe Haynes
Rudy Umbs
|
Assemble materials developed at conference. (Planning committee)
|
|
|
Prepare draft safety plan document and action
items. (Planning committee) |
|
|
